Central Events and Conferencing Office new position available: Finance and Administration Officer

Central Events and Conferencing Office new position available: Finance and Administration Officer

The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company, Factory 209 (Pty) Ltd, which is 100% owned by SU.

This exciting new unit is looking for dynamic new talent to further grow the business in 2021 and beyond.

Job Title: Finance and administration officer

Department: Central Events and Conferencing Office

Geographical Location: Stellenbosch

Province/Region: Western Cape

Number of Positions: 1

Will offline applications be accepted? No

Online closing date: 29 January 2021

Assume position: March 2021 preferable

Annual renumeration R250 000-R290 000 depending on skills and experience

Please apply with this link

Requirements Qualifications/education/ training


  • Diploma or 3-year degree in accounting, finance or similar


  • Project management qualification

Professional Experience


  • 2-3 years in an administrative and/ bookkeeping role


  • Small company tax and filing
  • Exposure in events and conferencing landscape

Professional skills


  • Customer orientated
  • Familiar with bills, quotes, invoices, general ledger operations, creditor and debtor control
  • Excellent mathematical skills
  • Income statement and balance sheet
  • Budget and cashflow management
  • Above average organistational and planning skills
  • Understanding of data privacy
  • Familiar with business principles and practices
  • Strong communication skills
  • Report writing (proposals, presentations)


  • Management accounts experience
  • Financial and consolidated statements experience
  • Office administration experience
  • Events and academic conference exposure
  • Event support services basic knowledge (AV, sound, logistics, catering etc)

Programs and Systems


  • Microsoft office suite with intermediate excel MS teams/ zoom/ other suitable virtual meeting platforms
  • XERO accounting
  • Simplepay
  • SARS e-filing


  • CRM system

Stakeholder relations

  • External clients and suppliers
  • Internal SU clients and suppliers
  • CECO team members
  • F209 team members
  • Relevant SU stakeholders- Facilities Management, IT,
  • Finance, Suncom, Innovus
  • 3 rd party accounting firms and auditors

Key outputs

  • Manage initial client contact
  • Manage office expenses
  • Manage supplier and crew payments
  • Take care of website and social media updates
  • Maintain accurate record of staff leave
  • Maintain office supplies
  • Strong record keeping
  • Assist financial manager in all daily tasks
  • General financial control and monthly bookkeeping

Personal skills

  • Keeps to deadlines 
  • Well organised
  • Takes initiative
  • Works well with team
  • Works well in a high stress environment
  • Strong prioritisation and organisational skills
  • Ability to manage multiple focus areas
  • Meticulous and detail orientated
  • Personable
  • Excellent phone etiquette